Visa & Immigration


The first step to obtain an invitation letter for VISA request is to click here: and then on “On-site registration” and “Register your data”. Please enter your personal details and fill in VISA fields. Once you have finished the personal data submission, you can download the invitation letter from the main page, choosing “Invitation letter (Visa)” from the menu. Please note that this is the only official document the organizing secretariat will provide you for VISA application.

Furthermore, depending on where they live, and the reason for their visit, visitors will need to meet certain additional entry requirements.Depending on where they live, and the reason for their visit, visitors will need to meet certain entry requirements. Meeting planners and event organizers can count on the Canada Border Services Agency (CBSA) to provide the best possible service in helping coordinate the border crossing requirements for their event. Some citizens from visa‑exempt countries have to meet more requirements, such as having a machine-readable passport or an e‑passport to travel to Canada.

Submission of Applications
Canada does not have a visa office in every country so it is important that delegates visit the website of the Canadian visa office responsible for processing their visa application. Information is available on the website on how to submit a visa application and the documentation required. 

Processing times for visa applications vary depending on the visa office and the time of the year. Participants are encouraged to apply approximately 12 weeks in advance of their departure date to ensure they receive the visa in time.

Electronic Applications (e-Apps) Submission at a Visa Application Centre (VAC)
(In person or by mail)
  • This system allows clients to submit applications online.
  • Delegates that choose to apply on-line will not have to submit their passport until requested to do so by a visa officer.
  • The visa office will send the applicant instructions on how and where to send their passports to finalize the visa process.  
  • VACs are commercial service providers authorized by Canada to provide specific services to applicants. 
  • VACs provide a number of services to clients, including help applicants fill out forms, answer questions and ensure that applications are complete.
  • Reduces unnecessary delays or refusals due to incomplete applications.
  • VACs serve as a collection point for applicants required to provide a biometric.
  • VACs send applications to visa offices and transmit decisions to applicants in a secure and confidential manner.
  • VACs do not process visa applications and have no decision-making authority.

NEW – Electronic Travel Authorization (eTA)
As of November 10, 2016, visa-exempt foreign nationals are expected to have an Electronic Travel Authorization (eTA) to fly to or transit through Canada. Exceptions include U.S. citizens, and travelers with a valid Canadian visa. Canadian citizens, including dual citizens, and Canadian permanent residents are not eligible to apply for an eTA.